Expense Tracking & Mileage
Capture every cost the moment it happens
3 hrs
Saved per week on expense admin
100%
Receipt capture rate on mobile
$2,400
Average annual tax savings found
Never lose track of a job-related expense again. Log costs and mileage on-site from your phone, snap receipt photos, and watch totals roll up into tax-ready reports — all linked directly to the job, customer, and invoice.
Why Teams Love This Feature
Per-Job Expense Logging
Assign every expense directly to a job so you always know your true cost-to-serve and real profit margin.
Mileage Tracking
Log trip mileage manually or let GPS auto-calculate distance between job sites. Rates update automatically for tax season.
Receipt Capture
Snap a photo of any receipt from your mobile device. OCR extracts vendor, amount, and date — no manual entry required.
Tax-Ready Reports
Export expense summaries by date range, category, or job — formatted and ready for your accountant or tax filing.
Powerful Features Built for Service Management
Expense Entry
Capture expenses quickly from desktop or mobile with minimal friction.
Log amount, category, vendor, date, and notes in seconds
Link expenses to specific jobs, customers, or general overhead
Support for multiple payment methods (cash, card, reimbursement)
Bulk entry mode for logging multiple expenses at once
Mileage Logging
Track travel distance for accurate reimbursement and tax deductions.
Manual entry with start/end addresses or odometer readings
GPS-based distance calculation between job sites
Configurable per-mile/km reimbursement rates by year
Receipt Management
Go paperless with digital receipt storage and automatic data extraction.
Camera capture from mobile app with auto-crop and enhancement
OCR extracts vendor name, total amount, tax, and date
Attach multiple receipts per expense entry
Searchable receipt archive with full-text search
Reporting & Export
Generate tax-ready reports and sync with your accounting software.
Filter expenses by date range, category, job, or team member
Summary and detailed report views with charts
One-click CSV/PDF export for accountants
Automatic sync with QuickBooks and Xero expense accounts
Frequently Asked Questions
Can field staff log expenses from their phones?
Yes. The mobile PWA includes a dedicated expense entry screen with camera access for receipt capture. Expenses sync instantly when online or queue offline for later upload.
Does mileage tracking use GPS automatically?
You can choose manual entry or GPS-assisted calculation. When GPS is enabled, the app calculates the driving distance between the staff member's start location and the job site address.
How are expenses linked to invoices?
Expenses assigned to a job can be pulled into the job's invoice as line items or cost references. You control whether expense details are visible to the customer or kept internal.
Which plans include expense tracking?
Expense tracking is available on all paid plans. Receipt OCR and mileage GPS features require the Growth plan or higher.
Related Features
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Ready to Try Expense Tracking & Mileage?
All features included. No credit card required. 30-day free trial.*