HVAC

SyncHQ Pro for HVAC contractors

From solo refrigeration techs to multi-branch climate-control fleets — dispatch, recurring maintenance contracts, equipment lifecycle, refrigerant compliance, and one-click invoicing on a single AI-powered platform. Operate across India, the UAE, the US, the UK, and the EU with the right tax and currency for every job.

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Why HVAC contractors choose SyncHQ Pro

Recurring maintenance on autopilot

Quarterly and annual service contracts auto-generate visits, invoices, and reminders — without a spreadsheet. Customer-portal acceptance for renewal.

Refrigerant compliance logs

Track refrigerant charge, recover, and reclaim quantities per equipment unit. Audit-ready logs for EPA Section 608 (US) and equivalents worldwide.

Equipment lifecycle tracking

Per-unit history of installs, replacements, service intervals and warranties. One-click view of an asset's full lifetime.

Built-in capabilities HVAC contractors use daily

Drag-drop dispatch boardVisual day / week / month calendar with conflict detection and route hints.

AI Auto-AssignBest-match tech selection from skill, location, and current load.

Good / Better / Best estimatesThree-tier pricing with one-click customer acceptance.

Job photo captureBefore / after photos uploaded from the field, stored under SAS-protected links.

HSN / SAC on PDFsTax codes printed on Estimates, POs, Credit Notes, and Vendor Bills for India GST audit readiness.

Multi-currency invoicingUSD · EUR · GBP · CAD · AUD · AED · INR via Stripe and Razorpay.

Mobile PWA (offline-first)Field techs can record jobs in 2G/3G areas; data syncs when signal returns.

Notification fallbackWhatsApp → SMS → Email auto-fallback per customer preference, 6 languages.

A typical HVAC service call, end-to-end

Customer requests service

Booked through the public booking widget, a customer-portal request, or a sales call. Auto-assigned to the right tech by skill and location.

Estimate built on-site

Tech opens the job on mobile, picks parts from the inventory catalog, and generates a Good/Better/Best estimate. Draft Preview PDF shows the customer exactly what they'll see — before any signature.

Customer accepts in-portal

One-click acceptance via magic-link (1-30 day TTL configurable, Resend/Revoke on demand). Estimate auto-converts to job and PO if parts are needed.

Work performed & logged

Refrigerant amounts, checklist gates, before/after photos all captured offline-first. Time clocked automatically.

Invoice & paid

Auto-invoice with per-line tax (HSN/SAC on PDFs for India). Customer pays via Stripe, Razorpay (UPI), or one-tap card from the portal. Receipt + thank-you sent automatically.

Next visit scheduled

If the customer is on a recurring maintenance contract, the next visit auto-books based on the cadence. Reminders go out 7 / 3 / 1 days before.