Negotiate POs in-line. Receive on approved status.

You issue a purchase order to a vendor. They counter-propose price, quantity, or ETA. You Approve or Reject inline — without leaving the platform. Receive only on approved status; full audit trail of the negotiation.

Request early access Book demo

1-clickApprove / Reject

0Email chains

100%Audit-trail coverage

3-wayPO · GRN · invoice match

Why operations leaders love it

No more email tennis

Vendor counter-proposes inside the platform. You see the delta. Approve / Reject in one click. No procurement Slack thread, no email chain.

Receive only on approved

Goods received against a non-approved PO are rejected at intake. Forces clean state; no after-the-fact reconciliation.

Full audit trail

Each negotiation step recorded — original PO, counter-proposal, approval / rejection, receipt. Tamper-evident hash chain.

Before

Email tennis: PO sent, vendor replies with new price in email, ops forwards to manager, manager approves in Slack
Goods arrive before PO is approved; warehouse has to call ops to verify
Negotiation history scattered across email, Slack, PDFs
3-way match requires manual reconciliation against unmatched POs

After SyncHQ Pro

Vendor counter-proposes inline; you see side-by-side delta with dollar impact
Goods-in blocked on non-approved POs at intake; clean state enforced
Tamper-evident hash-chained history in one place — every round retained
3-way match (PO · GRN · invoice) computed automatically on approved POs

How it works

Issue POOne-click from auto-low-stock alert or manual entry.

Vendor receives notificationSMS / WhatsApp / email per vendor preference; magic-link to portal.

Vendor counter-proposesEdit price, qty, ETA inline; add a note explaining the change.

You see the deltaSide-by-side original vs proposed; computed dollar impact.

Approve or RejectOne click. Add a note. Vendor notified instantly.

Re-negotiate if neededMultiple rounds supported; full history retained.

Receive on approved onlyGoods-in flow blocks if PO not approved; clean 3-way match.

Webhookspo.approved, po.received fire to your stack.